Buy Design Inc.

Welcome To Buy Design Inc.
buy/design Inc. - Overview

buy/design, Inc. (Agent) is to be contracted for procurement and related project administration services that are outlined below. Acting as Client's Purchasing "Agent" we shall purchase and secure all identified hospitality and contract interior furniture, fixtures and equipment (FF&E). The Agent is responsible to assure all FF&E meets or exceeds the quality and construction details as specified by either their contracted architect and/or interior designer.

The Agent will participate as a team member with Owner and other contracted professional services and contractors to assure timely logistical coordination that all required materials are ordered, shipped, and staged to meet all construction and installation timelines.

The Agent will provide documented financial accountability to the project. This is inclusive of market competitive pricing, formal bidding whenever possible, actual cost to budget summaries, invoice review, and negotiate favorable terms and conditions with suppliers on behalf of the Owner.

The Agent will conduct business ethically and with integrity on behalf of the Owner in a positive and professional manner that reflects favorably to the Owner's employees, clients and other service and product providers.

SERVICE OVERVIEW
buy/design Inc.

buy/design, Inc. encourages a conception-to-completion involvement to optimize the financial, product, and brand results desired by the Owner. The following details the services and suggested processes performed by buy/design to be inclusive with its proposal suiting the needs of Client.

Removal & Liquidation of Existing FF&E Items buy/design Inc.

If a renovation is required, buy/design, Inc. will inventory all items prior to construction. buy/design, Inc. will arrange for the efficient and timely removal of all existing furniture, salvageable soft goods and equipment. buy/design, Inc. will negotiate with a liquidator to purchase these pieces at the best price on behalf of the Owner. The Owner shall be given a full reconciliation along with monies paid on the sale.

Review of Specifications buy/design Inc.

buy/design, Inc. receives and reviews the following: Interior Design FF&E Specifications, I.D. Plans and elevations of project, Owner peripheral FF&E list not inclusive with Interior Design scope of service, (i.e. ice machines, guest room amenities, etc.) buy/design, Inc. will consult and review for:

  • Scope of Project
  • Scope of FF&E Required
  • Conflicts, inconsistencies or omissions between specifications and drawings.
  • Preparation of the Primary Purchasing Summary Document - Budget to Actual.
  • Consult with Owner and Designer for aesthetic intent, product review process, and finish deliverables.

Bid Process buy/design Inc.

buy/design, Inc. reviews specifications and quantity of each item required for the project, and prepares to competitively bid whenever possible. This is inclusive of the following activity.

  • Identify any copyright issues and copyright ownership of specified items.
  • Determine bid - No bid items
  • Provide and review with interior design a listing of companies to be sent bid invitations.
  • Bid FF&E elements, (Vendors are to be supplied Owner's credit references and terms and conditions at this time.)
  • Provide Owner a summary of anticipated cost to budget based on bid results inclusive required elements and recommended opening attic stock.
  • Submit Bid Summaries to Owner with recommendation(s)
  • Receive Owner authorization to purchase

Purchasing Process buy/design Inc.

buy/design, Inc. performs the following activities:

  • Prepare purchase orders reflecting Client's documentation, terms and conditions.
  • Validate take-off requirements from other trades for carpeting, wallcovering, upholstery, bedspread, draperies, murals, etc.
  • Advise Client what deposits are required to be provided with purchase orders and their timely processing.
  • Submit purchase orders to Client for counter-signature and release to vendors.
  • Coordinate all finishes, fabrics, etc. that require interior designer review and approval prior to fabrication and/or shipment.
  • Assure collection of any flame retardant documents for project history and requirement that may be required by local governmental agents.
  • Expedite orders for timely shipment of materials and advise Owner contractors of shipment status of materials they are assigned to receive.
  • Provide a Project Tracking Report on a regular basis to Owner.
  • Review and validate all bills of lading with purchase order and invoices.

Financial Condition and Processes buy/design Inc.

buy/design, Inc. will represent Client as Agent with all suppliers and will not make any direct payment to any supplier. All supplier payment terms are based upon Client's credit references and commitment and demonstration of timely payments. The following details the Agent's role in this payment process.

  • Vendors will be required to submit deposit requests and invoices to Client c/o buy/design, Inc., Las Vegas, Nevada.
  • Agent will review deposit requests and invoices from vendors and freight carriers for accuracy.
  • Submit to Client a Request for Payment to the assigned Client's representative.
  • Agent will establish specific freight accounts with carriers, (i.e. UPS) that are project specific whenever possible for project accountability.
  • Client will make all payments to vendors.

Visitations and Job Site Activity buy/design Inc.

buy/design, Inc. will have one of its principals available to travel as needed to assure product quality or problem solve either at the factory or stage receiving location as required and allowed within budgeted allocations, or negotiated with vendors. buy/design, Inc. will also assist in resolving freight claims, installation and related punch list issues that require a jobsite presence. buy/design does plan to review FF&E elements staged at the assigned warehouse location prior to installation.

Design Assistance buy/design Inc.

buy/design, Inc. will assist as required with suggestions as to vendors who will be most cooperative in efficiently shipping product as specified and in a timely fashion. buy/design, Inc. will also assist the designer in whatever capacity they may require.

 

Recent Clients for Buy Design Inc.

Joel Robuchon

 

Recent Clients for Buy Design Inc.

 

Working with Buy/Design has been an absolute pleasure. The projects that you have completed with Thomas Shöner International have been extremely successful...
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- Thomas Shöner
Thomas Shöner International

Recent Clients for Buy Design Inc.

Also, I see that you’re looking for a top Purchasing agent, and I got to tell you, Laura Frankenberg and her company Buy/Design in Las Vegas is absolutely the most professional...
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- Shay Lam
Designer (formerly with tonychi & associates) now of Perkins Eastman.